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UCDC Summer Academic Program - FAQs

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Summer 2020 - Remote academic internships

UCDC Summer Academic Remote Internship Program 

Student FAQs (text included below and as a pdf)

 

 

What kind of work will I do as a remote intern? 

 

We expect remote assignments to be like those given out in person. Projects will vary from one organization to another and could include research, analysis, graphic design, social media management, and more.  Employers are encouraged to assign projects that relate to both the overall goal of the organization and short-term projects helping with the day-to-day work of the office.  

 

What are the dates for the remote internships at UCDC? 

 

Students are expected to intern for at least eight weeks, from June 16 to August 7, 2020 

Internships can be extended for up to two additional weeks (August 21) by mutual agreement. 

 

How many hours per week are students expected to spend on projects? 

Students will contribute a minimum of 20-24 hours of work per week on projects with their internship hosts.  More hours are permitted based on need and mutual agreement with the internship site.   The schedule will be drawn between the student and supervisor based on projects, need and activities conducted by the organization. 

 

Will remote internships be compensated?  

 

Some positions may include compensation, though a majority are unpaid.  We encourage you to inquire about pay when you apply and interview with each organization. We recognize that compensation may be critical in your ability to afford the internship experience, anwe encourage internship sites to offer compensation when possible. There are no restrictions on UCDC students receiving compensation and academic credit.  

 

If I participate in a remote internship through UCDC, what fees will I be expected to pay?    

 

Course fees for the summer academic internship course are listed on our Course Fees & Enrollment pageBecause the UC Washington Center is closed, students will not be charged housing fees and should seek reimbursement from their campuses for any deposits or housing payments made to date.  

 

If I participate in a remote internship through UCDC, will I be eligible for financial aid?

 

YesHowever, your package is likely to be adjusted to reflect the lack of housing and travel and campus policies may differ We encourage you to be proactive and seek information about your financial aid package and communicate with financial aid staff on your campus. Your UCDC campus coordinator may also be able to help connect you with the appropriate staff members. 

 

Where can I find a list of organizations that are offering remote internships?

 

We distribute a newsletter each Wednesday with internship leads. On April 1st, we included a list of employers who are interested in setting up remote experiences for students. The list continues to grow as the AIT team engages with employers and internship sites firm up their summer plans.  

 

How do I apply to remote internships?   

 

We encourage you to upload your materials to the UCDC internship database for review by your Program Administrator (PA) at UCDC, who will provide advice.  Once you have done this, follow the prompts in the database under each employer’s internship postings.   

 

We also recommend that you stay in close contact with your PA so that they can help you communicate with organizations.  Typically, an application includes:  

  • Resume
  • Cover letter detailing your interests in the organization, your participation in the UCDC program, and the dates and hours you are available. 
  • Optional: unofficial transcript  
  • Optional: letter of recommendation 

Your PA will be able to counsel you on steps to take as you prepare for interviews and negotiate offers.  Please reach out to us at internship@ucdc.edu if you are not sure about the name of your PA.     

How many academic units will I receive if I participate in UCDC’s Remote Internship Program during summer 2020?   

 

Most students enrolled in UCDC’s internship course receive four credits. To receive a passing grade, students must complete 20-24 hours per week for at least eight weeks and receive a satisfactory evaluation by their internship supervisor at the end of the term.  There may be an option to earn up to eight units for students who intern at least 30 hours per week and complete additional written assignments.  

 

Can I spend the summer in Washington if I find my own housing?  

 

Don’t do it. Washington D.C. is virtually shuttered at this point. Bars, restaurants, museums, gyms, movie theaters and hotels are all closed. Hospitals are at capacity, and doctors are not available for routine medical matters. The UCDC building is closed. Staff is working remotely and will not be available if an emergency arises. We strongly discourage anyone to risk getting sick and to consider the consequences of being so far from family or support groups.  

 

Will a remote internship increase my chance of securing other internships or employment in DC -- or elsewhere -- after the closures are lifted? 

 

In these uncertain times, the ability to connect with employers in a remote professional setting is strongly recommended. Thousands of organizations in the DC area have sent employees home and shifted to remote operations Your creativity, collaboration, empathydesire to learn, and your flexibility during such an extraordinary time are qualities that future employers will value The connections you make and the experiences you will be able to share will make you a stronger candidate for future opportunities.  

 

Can I participate in an internship hosted by an organization that is not located in Washington, DC?  

 

No. A DC-based organization must sponsor and offer the internship.  Through our vast network, UCDC has polled dozens of organizations and continues to develop new possibilities. Through communication with each participant, AIT staff identify organizations that closely match the student’s interests, help the intern apply for positions, and secure the opportunity.  

 

If I withdraw from the summer program, can I defer to a different term in 2020-2021?  

 

Maybe, depending on your campus. Please contact your campus UCDC office to inquire  Please reach out to us if you need assistance connecting with the appropriate staff. 

 

What if I participate in UCDC’s remote program, and cannot complete the term?  

Students and internship sites sometimes face unanticipated circumstances. UCDC staff will address such situations on a case-by-case basisOnly on rare occasions, when students do not meet their obligations, and no improvement is demonstrated after repeated discussions, are internships revoked.  

 

What if the stay at home order is lifted in Washington, DC, and the office reopens? 

 

We have instructed internship sites that they may not change the terms of their remote internships, regardless of how the summer evolves.  

 

Will UCDC offer opportunities to network with alumni or meet fellow summer students 

 

We are in looking at the possibility of engaging alumni in mentoring activities online through webinars, one-on-one communications, or panel discussions. We are also exploring ways to connect members of the summer cohort.  We will share details with you as plans progress.  

 

Course-related Questions

How do I register for summer courses?

UCLA students should proceed directly to MyUCLA for enrollment. All other students must begin by registering online

What are SRS numbers?

Students can enroll in a course by manually entering the unique SRS course number assigned for each course. 

You must manually enter the appropriate SRS number because courses are not taking place on the UCLA campus and do not appear in the UCLA Summer Schedule of Classes.

Will course units transfer back to my home UC campus?

The internship course offered by UCDC during summer is sponsored by UCLA Summer Sessions.  At the end of the term, students will be able to order transcripts online through URSA. Information available here.

Where can I obtain course information?

Course and instructor information

What are the requirements of the internship course?

Students enrolled in the internship course M195DC can earn 4 or 8 units of P/NP credit (please check with your home campus to see if you are eligible to earn credit for this course). Students will be required to sign an internship contract listing their employer information, tasks and responsibilities as well as agree to abide by all course requirements.  Course information.

How do I drop my classes?

You may drop your internship course through MyUCLA anytime until July 3, 2020 for a full refund of unit fees. UC students will be charged a $150 processing fee if all courses are dropped regardless of whether the classes have begun; this processing fee will not be charged if enrolled in at least one class. For non-UC students, $200 of the $350 registration fee is refundable until July 3, 2020 if all courses are dropped. For more information, go to UCLA Summer Sessions refund policy.

 

Fees, Course Enrollments, and Financial Aid

I am a recipient of Cal-Vet benefits. How do I enroll?

Please complete the registration process as described on the Course Fees & Enrollment page, and notify us at UCDCsummersessions@ucdc.edu

What happens if my financial aid disbursement is delayed?

It is your responsibility to pay for all summer session fees as stipulated in the registration process and on the UCLA Summer Sessions Website.  We recommend that you speak with your campus financial aid office and UCDC campus coordinator about your aid package and the timing of your disbursement.

Links to Campus Financial Aid Offices
When will I receive my transcript?  How will my grade be transferred?   

Ordering a transcript can be done online through MyUCLA.