UC Washington Center COVID-19 Summary:
Protocols and Procedures
August 15, 2022
Plans for continued on-site operations, in-person instruction, and in-person activities take into consideration recommendations and guidelines provided in the CDC Guidance for Institutions of Higher Education (IHEs) and the University of California Consensus Standards for Operation of Campus and ANR Locations in Light of the SARS-CoV-2 Pandemic and the UC SARS-CoV-2 Vaccination Program Participation Policy.
Our primary goal is to make sure the Washington Center remains open to our students. First and foremost, this means providing a healthy and safe living and learning environment for students and workspace for staff. All protocols and procedures are designed with this priority in mind.
Our protocols and procedures are subject to change with any changes in the COVID-19 health and safety guidelines and requirements from the CDC, D.C., and the University of California.
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UC policy requires that UC and other resident students be fully vaccinated to be on-site at UC locations. It is expected that some students will have qualifying exemptions and will therefore be unvaccinated.
General Requirements & Procedures.
- All students are required to comply with the UC vaccination policy by the UCDC move-in dates. This means students must be either fully vaccinated or have applied for a qualifying exemption.
- Methods of demonstrating compliance may vary from campus to campus.
- Students are responsible for verifying their compliance before arriving in DC.
- All students – vaccinated or unvaccinated-compliant – must be tested for COVID-19 upon their arrival at the Washington Center. After arrival, fully vaccinated students must test twice per week. Unvaccinated students must test three times per week.
- A positive test result must be reported to UCDC-COVID-19-Response@UCDC.edu
- All students – vaccinated or unvaccinated – must complete an online screening form (with a series of health questions) each day before their first departure from their apartment.
- All students who feel symptoms of COVID-19 must get a COVID-19 test.
- All students – vaccinated or unvaccinated -- with a positive COVID-19 test must report results to UCDC-COVID-19-Response@UCDC.edu
- Negative results are not required to be reported.
- All students, regardless of vaccination status, must always wear a mask in group settings including academic classes, meetings, and events.
- Physical distancing is encouraged at the Washington Center regardless of vaccination status.
- Frequent hand washing and use of hand sanitizer is recommended.
- All outside guests or visitors are prohibited on the Center’s residential floors (4-11).
- Students who are required to sequester for 5 days after arrival should plan for their academic and internship activities to be remote for the first week.
- Masking will continue to be required in academic classes and in group meetings and events.
- Additional meeting and event COVID-19 protocols will be published later this month
- Masking is not required in all other spaces in the Washington Center but is recommended.
- Masking may be required by any individual in their office or workspace.
Screening for COVID-19.
- All students – vaccinated or unvaccinated – must complete an online-screening form (with a series of health questions) before their first departure from their apartment each day.
- If a student is approved in the screening process, they may leave and return at will and without additional steps.
- If a student is NOT approved by the screening process before leaving their apartment, they must stay in their apartment and follow self-quarantine procedures, including contacting the Student Services emergency line for assistance. [More detail below, Isolation and/or Quarantine Procedure]
Testing for COVID-19.
- All students who experience symptoms of COVID-19 must get a COVID-19 test.
- All students – vaccinated or unvaccinated – must get a COVID-19 test upon their arrival to the Washington Center. After arrival, fully vaccinated students must test twice per week. Unvaccinated students must test three times per week.
- Students arriving from international locations, regardless of vaccination status, must sequester for 5 days after arrival and initial testing. A second test is required no earlier than 5 days after the initial test.
- Students who are unvaccinated-compliant must get a COVID-19 test upon their arrival to the Washington Center AND 3 times per week thereafter if they remain unvaccinated-compliant. Your campus may require more frequent testing and other NPIs to remain compliant with UC Policy.
- Upon arrival and after testing, these students must sequester for 5 days in their apartment.
- A second test is required no earlier than 5 days after the initial test.
- oThree times per week testing thereafter for the whole term if the student remains unvaccinated.
- Testing sites in the DC community are accessible to students. UCDC will provide test kits for free from the Student Services Office.
Reporting COVID-19 Test Results.
- Any student – vaccinated or unvaccinated – who tests positive for COVID-19 must immediately email UCDC-COVID-19-Response@UCDC.edu with the following information:
- First and last name
- Phone number where you can be reached.
- Internship organization
- Date of positive result
- Last day on-site
- Estimated number of visitors exposed.
- Estimated number of on-site employees exposed.
- Brief description of situation that can be provided to DC Health.
- An authorized member of the UCDC staff will report this information to DC Health if required.
- DC Health COVID-19 Reporting Requirements website: dchealth.dc.gov/page/covid-19-reporting-requirements.
- If a student experiences symptoms and/or is not approved by the UCDC screen while they are at the Washington Center, they should stay in/return to their apartment for self-quarantine.
- The student should contact a health care provider to discuss symptoms and testing options.
- The student should contact the Student Services emergency duty line to inform them of their self-quarantine and confirm that they have consulted a health care provider.
- If a student tests positive for COVID-19, they must isolate for 5 days in designated Isolation Housing.
- Student Services staff will arrange isolation housing, contact tracing, and other required steps to supporting the student and the UCDC and DC community.
- A fully vaccinated student who shares an apartment with the student who tests positive for COVID-19 should continue with the regular testing schedule, monitor symptoms, and always wear a mask.
- An unvaccinated student who shares an apartment with the student that tests positive for COVID-19 must quarantine for 5 days, continue the regular testing schedule after exposure, monitor symptoms, and always wear a mask.
- If the student experiences symptoms, they will follow the testing and reporting protocols.
- Under any of these circumstances, the student should contact their internship supervisor and their course instructor(s) for guidance in continuing their work.
- UCDC maintains guidelines for compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) which is available at https://www.ucop.edu/uc-legal/_files/ed-affairs/ferpa101.pdf
- UCDC’s Electronic Communications Policy is available at https://policy.ucop.edu/doc/7000470/ElectronicCommunications
- University policy requires that its employees take necessary precautions to protect the confidentiality of personal information encountered either in the performance of their duties or otherwise (see Business and Finance Bulletin IS-3, Electronic Information Security).
- All data collection notices, storage, and security will follow the UC Privacy and Information Security Initiative. UCDC staff will be trained prior to student arrival to take all steps necessary to maintain student and community member privacy in accordance with UCDC’s policies on FERPA, and Electronic Communications Policy.
 Sequester: Minimizing in-person interactions where individuals congregate or interact. Students should leave their apartments only to participate in essential activities (e.g., to pick up meals or purchase food, participate in low-risk outdoor recreational activities, or obtain health care services).
 See Note 1.
 See Note 1.
 Isolation: Separating sick people with a contagious disease from people who are not sick.
 Quarantine: Separating and restricting the movement of people who were exposed to a contagious disease to see if they become sick.