For electives, each instructor has $150 to spend over the quarter/semester for allowable expenses. For core courses (seminars), each instructor has $250 to spend over the quarter/semester for allowable expenses. Allowable reimbursable items include:
- supplemental media (books, DVDs, CDs, etc);
- food provided to students during class time;
- guest lecturers.
A request for reimbursement must be presented to and approved by Rodger Rak, Manager, Business and Information Services. He may be contacted at email@example.com, 202-974-6224, office 335. All receipts for reimbursement must be filed within no more than 30 days after approval.
Information and documentation required for reimbursement:
- Media – receipt
- Food – itemized receipt; names/emails of participants. Expenses will be reimbursed within limits established by UC’s Entertainment policy (see BUS-79 Expenditures for Business Meetings, Entertainment, and Other Occasions). Of particular note, is appendix A which establishes per person maximums for meals. If you have any questions about the policy, please contact Rodger Rak in advance of the expenditure.
- Guest lecturers – completed faculty/guest lecturer notification form and W-9 for each guest lecturer.